'Cross The Breeze

Presentation madness

June 4, 2012 by Kris Hoet 0 Comments

Powerpoint, Keynote, … it doesn’t really matter much which piece of software you use to make a presentation. Trust me, there’s only little the software can do for you to make your presentation better, let alone good.

I get my fair share of practice making presentations since I make a few per week, but I also get to see a lot of presentations at events, with clients, suppliers, etc. The list below is an overview of my rules of thumb for creating good presentations.

The audience

First things first. Who are you talking to? It’s probably what bothers me most at conferences, all too often you see a presentation that is not at all tailored for the event. It’s more about what the presenter wants to say versus what the audience came down to hear.

But this doesn’t only count for conferences of course. Also when you’re presenting to your team, your boss or client(s), whatever the situation may be, the audience is key for what and how you will present. What is it that the listener wants to see? What do they expect? What is the context of this presentation? Trying to understand that is like a third of the success of your presentation.

The purpose

What is the reason for the presentation? What’s the goal? What was the briefing or what are you trying to get out of this? New business, an extra headcount, an extra effort from the team, understanding for a difficult decision, buy-in on a company vision, … How many times do you listen to or read a presentation and wonder: what’s the point? The presentation looked nice and all but don’t ask me what it was about.

What’s the point that your are trying to make? I think it’s important that you define the key take-aways well in advance. They don’t have to be crystalized (there’s room for that later in the process) but you need to have a good idea of what it is you want people to remember after the presentation. What it is you want to send them home with.

What is basically the end of the presentation is something you need to define at the start of making it. It’s where you need to build up to and it’s your first check on whether the presentation is in line with purpose you’re making it.

If you want me to do something, you better make that clear so I know what it is that you are looking for.

What do you need to get there?

So you know what your audience came down to see and you defined what it is that you want them to home with. Next step is to think of all the elements you need to have as key ingredients for your presentation.

Think of it as tearing out magazine photo’s before you can start making a collage. You have an idea of the end result and gather photo’s that you think will help you build a story to get there. With presentations it’s the same. Think of all the things that could be helpful to make your point. Quotes, articles, schemes, graphics, ideas, … and lay them all in front of you so you can see which ones you think you could use most.

Turning it into a story

Start with setting the scene. All too often I see a presentation that jumps right into a topic and only by the 3rd slide you figure out what the presenter is actually talking about.

“Bad storytelling is beginning, muddle, end.” (Philip Larkin – poet)

This is probably the most important part of your presentation. You know where you want to land with this, but how do you build up to that point? How do you make it so that within the timeframe that you got, you bring your story/presentation in the most powerful way? Will you start with laying down the problem? Or with the conclusion? There are many ways in building a great story and it’s up to you to figure that one out, but make sure you spend enough time on it. Make sure that you cut out all that is not necessary to make your story come to life.

Using post-it notes to lay out a grid of ideas in front of you and order them is a common trick but a really good one, and one that I also use when building more complex presentations.

Design

I love a nicely designed presentation just as much as everyone else. I don’t think it’s key to a good presentation though, it sort of adds an extra quality to it. Too many people seem to think design is amongst the first things to get right – that’s really not how it’s supposed to be. Some of the best presentations I’ve seen at conferences were of the worst design you can imagine… including Comic Sans.

Make sure the fonts are correct, the typo is the same throughout the presentation, the photo’s are aligned, … these are all easy to do and make the presentation from not looking sloppy. A great design doesn’t make it a better story, so make sure this is not where your main focus is. Or let me say it like this – a presentation full of quotes on a photographic background per slide is not a good presentation, just saying.

Check it

It’s ready so give it a swing. Go over it, maybe with a colleague or someone close to the topic, and see what you (and they) think about it. Did they see the point you were trying to make? Was it clear how you tried to build up to that? Did you feel comfortable with the story? Isn’t there anything missing or isn’t there too much you’re trying to say? The stage is a terrible place to figure out whether you made a good presentation or not, so make sure you got that checked before.

Another check that you need to perform is timing. I hate it when people don’t respect their timing, it’s a simple thing but a form of respect that you don’t abuse the slot that you were given for your presentation. Often people give presentations that aren’t specifically tailored to an audience nor a certain time slot and you can tell from the very first minute that that is the case. Don’t do it. If you want your story to come over right, you need to manage it within the time that you got. It’s different for everyone but I mostly count around 1.5 to 2 minutes per slide, which gives 15 to 20 slides max for a 30 minutes presentation (without title or exit slide)

Bonus check

Sometimes the organizer asks the audience to give feedback on the conference and when they do make sure you get the feedback on your presentation. You might learn something from it. And in case it’s a public event, check out Twitter after your talk as well. And don’t just look for kind words, but for what people tweeted about the presentation, see if are the key elements of the presentation, see if it are those things you wanted people to remember (and share).

Good luck.

conference, creativity, design, inspiration, presentation, quote

conference, congress, event, keynote, powerpoint, presentation, rules, tips, tricks

Social Media Forum: Social Currency

December 9, 2011 by Kris Hoet 0 Comments

Yesterday I did a talk at the Social Media Forum 2011 in Brussels. It’s a topic that I’m interested in since 2006 or so, the time Hugh MacLeod started talking about “social objects”. You’ll find out why when you keep on reading.

I started the presentation with a quote from Mark Twain I had found only a day earlier:

“The two most important days in your life are the day you are born, and the day you find out why” (Mark Twain)

The reason for that was mainly that as usual in social media related conferences (or actually on many of the stuff that is written about it online as well) is around tactics, hardly ever about the reason why. One of the other speakers asked a question about whether you need to be active on social media or building your own web presence, I think he used the reference ‘fish where the fish are’ to reference social media. To stay in that analogy that is like saying you should either ‘fish where the fish are’ versus ‘making sure your fridge is at the best possible temperature’. In that idea the tactics we’re all focusing in so much is just the same as thinking about tricks to get the fish to hop in the fridge themselves… that’s a silly idea isn’t it?

Enough about fish already. When I think about Social Currency, I can only think of it as the most interesting thing possible in social. What do other have to say about it though? That’s what you can see on the first few slides. A lot of explanation etc, and I can only think NOPE (thank you Chuck Testa). Why do I think it’s more than that? There are 2 cases I used to prove my point.

First one: The Blue Monster. You can read about that on my blog as I’ve written about it several times before, it is that what I believe made Hugh start to talk about ‘social objects’. Explaining what it meant for him. He called it the hard currency of the internet:

“The interesting thing about the Social Object is the not the object itself, but the conversations that happen around them. The Blue Monster is a good example of this. It’s not the cartoon that’s interesting, it’s the conversations that happen around it that’s interesting.”

It was the Blue Monster that gave me, Steve and many other Microsoft colleagues a way into the tech community to talk about Microsoft and how we (as employees) were convinced something was changing on the inside. Only because people didn’t understand why we used the cartoon ourselves. The question to explain that created that window of opportunity.

A more recent example, the second one I used in my talk was the “Bikers” viral we made for Carlsberg 2-3 months ago. I haven’t talked about that video on my blog before, yet there’s a chance you have seen it – as did about 13 million people since launch. You have to see it first before I can further explain:

Apart from thinking it’s funny, what was the first idea on your mind? There’s a good chance it was something in the lines of ‘would I have done that?’. Carlsberg launched their new baseline recently: That calls for a Carlsberg. And with that also a new proposition. It’s about a ‘reward for a daily act of courage’. And this was our (first) answer to that. Notice that you didn’t just talk about it, you probably discussed about it. It’s almost a social experiment.

That’s what Social Currency is about, a way to create value. That’s also why I think it’s a better word than object. And, it’s not just about talk value, but about discussion value. Make stuff worth discussing. If you keen on doing this, you build Social Capital. And that’s fundamentally much more interesting than learning about a few (ever changing) tactics first.

Hope you like that, feel free to comment. You can find the (small) presentation up on Slideshare:

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#smf11, bikers, blue monster, carlsberg, forum, microsoft, presentation, social currency, social media, social object, strategy, tactics

Creativity World Forum 2011: Making ideas happen

December 4, 2011 by Kris Hoet 1 Comment

The Creativity World Forum 2011 had to live up against high expectations. When the event was organized for the first time in 2008 (in Antwerp) Flanders DC showed all other conference & congress organizers in Belgium what the new benchmark would be. I really enjoyed the 2008 edition and thus was really looking forward to the event. This years program was a good start. With people like Jimmy Wales, Keith Sawyer, Malcolm Gladwell, Scott Belsky, Oliver Stone, … it’s clear that the €300 investment for a packed 2 days would be money well spent.

I think that this years event had an even clearer focus on creativity than the one 3 years ago. With in my opinion 2 big topics related to that: the first one being about ‘how to be creative’ and the second one (maybe biggest one) about ‘making ideas happen’. Often speakers would refer to the fact that coming up with ideas isn’t that difficult but choosing between ideas and making them happen is.

The first day started with failure. Jimmy Wales said “don’t tie your ego to a particular business” referring to the fact that he himself had failed several times before starting with Wikipedia. It’s also the main reason why he likes Silicon Valley so much, in his eyes it has the culture that supports failure – in Silicon Valley one who fails is still better than one that never tried. Peter Hinssen in his talk made similar references to failure, definitely a popular topic. Peter focused even more on speed however, that’s where his famous ‘good enough is great’ reference is coming from. In the context of speed and the examples he gave that makes sense to me, in all other context I find it rubbish (as you could read right here).

“If you freeze an idea too quickly, you fall in love with it. If you refine it too quickly, you become attached to it and it becomes very hard to keep exploring, to keep looking for better. The crudeness of the early models in particular is very deliberate.” (Jim Glymph of Gehry Partners)

It was Alexander Osterwalder – known for his book on Business Model Generation – that used this quote during his talk. I liked the idea of putting even more effort into prototyping, which he sees as having a conversation with an idea. I like that. Another element that helps being better at creativity is collaboration. That’s the main topic Keith Sawyer talked about, debunking again the myth of the Eureka moment from the lone genius. Creativity is a group effort, ideally a cross-group type collaboration effort. See also my presentation on Agile Planning where I talked about this as well. Last speaker of the first day Malcolm Gladwell. In a sense he talked about the opposite of Jimmy & Peter earlier that day. Why is it that we tend to reward creativity/innovation so much on being the first to do something? History has proven that it almost never is the first to come up with an idea to be the one to market it. In his opinion the innovation strikes hardest when the tweakers come in. Really interesting but although being the first is definitely not enough, this talk almost sounded like a plea to be the third in all that you do… I don’t think that’s supposed to be the truth. I did remind me of a quote Tom Kelley from IDEO used during the first Creativity World Forum:

“The real act of discovery consists not in finding new lands but in seeing with new eyes” (Marcel Proust)

Presentations linked to a book always tend to be hyper structured. I like that. Scott Belsky’s presentation was one of those clear and structured talks. Probably no coincidence that he sees structure as a key element in making ideas happen, next to collaboration and leadership. Interesting thought on that last topic by the way – silence the visionary. Anyway, I’m a fan, make sure you check out the man’s work. Good start of the day as well, later on there was Jamie Anderson who kinda confirmed what we had heard before and then Garr Reynolds came to talk about Presentation Zen. Good presentation as to be expected, but maybe just a bit too many quotes and also it was great to see him stick to the timing, but still weird for a presentation guru to have to skip like so many slides to make that happen.

“In the beginner’s mind there are many possibilities. In the expert’s mind there are few.” (Shunryu Suzuki)

Probably the quote I liked most from all the ones Garr used in his talk. It is indeed of great importance to try and “unlearn what you have learned” as Yoda would say, to be really creative. How can you look at things in a really new way when your expertise makes it so that you automatically scope out what in your mind is not possible? You can’t.

Last but not least, final speaker of the 2 days, was Oliver Stone. He did a panel conversation with some Belgian movie director who’s name I’d happily forget, and I think we all just listened. Just think about all the movies this man has created, you can only respect that. One of the things he said that resonated most with me, something that I’ve been thinking about actively since then was the following question: “what’s the narrative of your life”? Something we should all ask ourselves from time to time. On being creative, Stone urged us all to think about the time we create for ourselves to be creative, because we’re not making enough time for it in general mostly because of the loads of distractions we have these days.

Key take aways from these 2 days:

How to be creative:

Create time – there’s no flash of insight, eureka moment but it’s more like an emergence of time. So create that time needed.
Prototype – have that conversation with an idea
Collaborate – get people together, cross-group preferably and share ideas liberally

Making ideas happen:

Choose between ideas – it’s more important to realize a few ideas, than to have created many
Organize yourself – creativity x organization = impact (dixit Scott Belsky)
Progress begets progress – show progress, surround yourself with it as it’s important to keep going that you see the results during the process
Share ownership of ideas

Make change happen:

The flip, the shift, … – it doesn’t really matter what you call it, when change really happens, it happens big time. This means that is impossible to stick with the things you know if you want real change to happen.

Thanks again Flanders DC and everyone involved for making this event happen. See you again in 3 years.

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conference, creativity world forum, cwf11, event, flanders, flandersdc, hasselt, jimmy wales, malcolm gladwell, oliver stone, peter hinssen

Stratégies Gagnantes: Agile Planning

November 3, 2011 by Kris Hoet 1 Comment

About a week ago I did a presentation at an event in Charleroi called “Stratégies Gagnantes” (which means as much as ‘Winning Strategies’) together with other speakers such as Michael Cawly (COO Ryanair), Nathalie Klein (Director Consumer Insights Coca-Cola), …I was asked to present about what I thought would contribute most towards winning strategies from a marketing point of view. This based on my experience in digital and specifically as Head of Digital at Duval Guillaume Modem, the agency I work for in Antwerp.

The topic I chose to talk about was ‘agile’, more specifically ‘agile planning’. We all know by now the world is changing, and it’s changing fast. So I didn’t want to go in to much about that, but instead focus on how we need to rethink the way we plan to cope with a situation that is always ‘in motion’. It was an easy choice to make since I’ve been fascinated about agile and about how we should use this thinking (that originates from the agile software development) into our business, into the way we think about planning for the future. Neil Perkin has written quite a few good posts about ‘agile thinking’ as key for anybody who wants to be more future proof. I’ve used some of his thoughts in this presentation.

In the presentation bring forward 4 ideas that need to be considered when thinking about introducing agile planning to your organisation:

Ideas from anywhere: get out of the organization silos – idea generation happens best when people across all business lines get together
Plan for the unknown: imagine what would be possible instead of solely relying on what you can deduct from past experience
Measure to improve: instead of measure to report – make sure you get the learnings when you can still adapt
Budget for change: make sure there’s time and money to make the change happen

Let me know what you think.

creativity, duvalguillaume, inspiration, marketing, presentation, quote, research, strategy, trends

advertising, agile, agile planning, marketing, strategic planning. communication, strategy

Who are you?

August 30, 2011 by Kris Hoet 0 Comments

Customer centric. Customer focus. I’ve heard it so many times, I’ve seen it written on dozens of business missions or as part of a brand’s values. Yet, I don’t believe it. Because quite frankly if you think about the business decision process within companies, which topics do you reckon come first on the list? Those about what the customer wants… or rather those about margin, reducing costs, maximizing revenue etc? And then you think maybe companies realize that as well, since we’re all buzzin’ about the consumer decision journey and stuff like that.

And let’s assume that companies really are customer centric. I wonder how they make it work, because simply put a lot of companies have no idea who their customers are. To illustrate this point I always show this little movie again: “The Break Up” (aka “Bring the love back”).

And I show it not so much for the reason it was created in 2007 but for this little bit where the advertiser replies to the consumer about not really knowing her:

“Know you? Sweetheart I know everything there is to know about you. You’re 28 … to 34, you’re online interests include music, movies and … laser hair removal. You have a modest but dependable disposable income. Am I the only one not getting the problem?”

That sounds about accurate. That sounds like how companies ‘know’ their customers indeed. So the point is, if you don’t really know who your customers are, how can you be customer centric? You can’t.

And that’s a huge issue of course. So it you really care about the full customer experience, you automatically care about who those customers really are. Thanks to research or just talking to them. Who are those people? What is keeping them up at night? What are their dreams? Etc. Companies do a lot of research to see how people feel about their brand, whereas they should research how people feel about themselves… and how they can affect that (dixit Lou Carbone).

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brand, bringtheloveback, business, consumer, customer, focus, marketing, mission, value

The future belongs to the geeks…

October 19, 2010 by Kris Hoet 2 Comments

Nobody else wants it.

This is without a doubt one (of many) personal favorites out of all the cartoons Hugh MacLeod has created in the past x years.

I think there’s a lot of simple truth in this one. Every day/week/month I see innovation that impacts the business I am in and which found its origin in technology, software development or something like it. And then I’m not only talking about pure technology innovation but also about innovation of business processes, creative thinking, etc.

An obvious one is about how technology is driving change in the media landscape. And then especially when you think about how long existing ‘traditional’ media are transforming, not just the new media that gets added. Particularly the interactive tv experience is something that fascinates me a lot recently. In this domain several big players are active – television manufacturers, service providers, content networks, … – and yet somehow I believe the main innovation will come from outside, from a few geeks in the corner that will really create a richer tv experience using a tablet device or whatever. They can think without bounderies of current business processes, revenue management, … no old business models to try to protect. There’s a lot of cool stuff out there already.

Another recent example of technology driving change, and this time in business thinking is Agile Strategic Planning, really interesting stuff if you ask me. This whole idea is an answer to changing consumer/brand needs but is based on a concept that has been used (by some) in software development for almost 10 years now. Neil Perkin used the following quote in a recent post while trying to explain the need for this agile thinking:

"Our structures need to be more speedy. Speed used to kill now lack of speed kills. Lets have organizations that can iterate quickly and empower its folks to make decisions. Percolating decisions up and down an organization makes little sense"

Agile strategic development, adaptive marketing, lean planning, … all terms that highlight more or less the same thing. We have to start thinking in ways that allow for much more iterations and changes while the process is ongoing. A new kind of strategic planning that is heavily influenced by concepts developed in software development.

Just 2 examples in my area of interest that came to mind when I saw this cartoon again. But yeah, the future belongs to the geeks, I’m sure of that.

creativity, inspiration, quote, strategy, technology

agile, cartoon, change, future, gapingvoid, geek, marketing, planning, television

The death of pretty much everything

September 13, 2010 by Kris Hoet 0 Comments

In September ‘06 I wrote a post called ‘It’s violent out there’ in which I wondered why so many articles online are about companies and web services instantly declared dead when some competition appears. The recent ‘The Web is dead’ post of Wired inspired Harry McCracken of the Technologizer to highlight the same point as I did a few years ago, but much more visually. Enjoy.

“For years, once-vibrant technologies, products, and companies have been dropping like teenagers in a Freddy Krueger movie. Thank heavens that tech journalists have done such a good job of documenting the carnage as it happened. Without their diligent reporting, we might not be aware that the industry is pretty much an unrelenting bloodbath.”

consumer, internet, media, quote, technology, trends

dead, death, future, history, technologizer, violence, web, wired

The egg and the eggplant

August 31, 2009 by Kris Hoet 0 Comments

Found this via Helge Tenno’s blog – quote on media vs social media from my friend Kevin Slavin (Area/Code):

“One way to think about it. It’s like the relationship between media and social media is like the relationship between egg and eggplant. They share just a couple of letters but they’re not in the same taxonomy. That it’s a fundamentally different experience. And that it used to be when you where storytelling, that what you were competing for attention against where other stories. It’s sort of a story competition. And the attention we are competing for now is the attention to each other.”

I didn’t get the chance to meet Helge in person yet, but I find both him and Kevin very inspiring so check them out.

ageofconversation, inspiration, media, quote, social media

areacode, helgetenno, kevinslavin, media, quote, socialmedia

Design fail

August 27, 2009 by Kris Hoet 1 Comment

Just a bit of Thursday morning fun, found this via someone on Facebook (forgot who – sorry for that). Did we ever notice how poorly designed the Star Wars universe really was? ;)

“Blasters. A tactical nightmare: They’re incredibly loud, especially for firing what are essentially light beams. The fire ordnance is so slow it can be dodged, and it comes out as a streak of light that reveals your position to your enemies. Let’s not even go near the idea of light beams being slow enough to dodge; that’s just something you have let go of, or risk insanity.”

More of the same on SciFi Scanner.

design, fun, movies, quote, technology

design, facebook, fail, fun, starwars

Consumers don’t care about strategy

August 23, 2009 by Kris Hoet 0 Comments

I don’t think there’s another product in tech that is ridiculed as much as Microsoft Bob. Never heard of it? That’s probably for a reason. Kudos to Monica Harrington for ‘confessing’ that she used to work on Bob and for writing a blogpost about it on Todd Bishop’s Microsoft blog. The product might have been a failure, the lessons learned are absolutely worth for everyone to read. Here’s one that stood out for me:

Consumers don’t care about strategy. Corporate customers do because if they’re investing big dollars over many years in a product, they want to know that it will continue to evolve in ways that are beneficial to the organization. In the corporate market, selling a vision is huge. By contrast, selling a vision to consumers is pointless. The key question they want answered is, "Does it make my life better today?"

It reminded me of how we always try to translate what lives in the ‘Meeting Room’ to something that can work in the ‘Living Room’ for all our clients. Make sure you read Monica’s full post, it’s worth it.

bringtheloveback, influence, inspiration, marketing, microsoft, quote, strategy, technology

bob, consumer, microsoft, strategy