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Presentation madness

Powerpoint, Keynote, … it doesn’t really matter much which piece of software you use to make a presentation. Trust me, there’s only little the software can do for you to make your presentation better, let alone good.

I get my fair share of practice making presentations since I make a few per week, but I also get to see a lot of presentations at events, with clients, suppliers, etc. The list below is an overview of my rules of thumb for creating good presentations.

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The audience

First things first. Who are you talking to? It’s probably what bothers me most at conferences, all too often you see a presentation that is not at all tailored for the event. It’s more about what the presenter wants to say versus what the audience came down to hear.

But this doesn’t only count for conferences of course. Also when you’re presenting to your team, your boss or client(s), whatever the situation may be, the audience is key for what and how you will present. What is it that the listener wants to see? What do they expect? What is the context of this presentation? Trying to understand that is like a third of the success of your presentation.

The purpose

What is the reason for the presentation? What’s the goal? What was the briefing or what are you trying to get out of this? New business, an extra headcount, an extra effort from the team, understanding for a difficult decision, buy-in on a company vision, … How many times do you listen to or read a presentation and wonder: what’s the point? The presentation looked nice and all but don’t ask me what it was about.

What’s the point that your are trying to make? I think it’s important that you define the key take-aways well in advance. They don’t have to be crystalized (there’s room for that later in the process) but you need to have a good idea of what it is you want people to remember after the presentation. What it is you want to send them home with.

What is basically the end of the presentation is something you need to define at the start of making it. It’s where you need to build up to and it’s your first check on whether the presentation is in line with purpose you’re making it.

If you want me to do something, you better make that clear so I know what it is that you are looking for.

What do you need to get there?

So you know what your audience came down to see and you defined what it is that you want them to home with. Next step is to think of all the elements you need to have as key ingredients for your presentation.

Think of it as tearing out magazine photo’s before you can start making a collage. You have an idea of the end result and gather photo’s that you think will help you build a story to get there. With presentations it’s the same. Think of all the things that could be helpful to make your point. Quotes, articles, schemes, graphics, ideas, … and lay them all in front of you so you can see which ones you think you could use most.

Turning it into a story

Start with setting the scene. All too often I see a presentation that jumps right into a topic and only by the 3rd slide you figure out what the presenter is actually talking about.

“Bad storytelling is beginning, muddle, end.” (Philip Larkin – poet)

This is probably the most important part of your presentation. You know where you want to land with this, but how do you build up to that point? How do you make it so that within the timeframe that you got, you bring your story/presentation in the most powerful way? Will you start with laying down the problem? Or with the conclusion? There are many ways in building a great story and it’s up to you to figure that one out, but make sure you spend enough time on it. Make sure that you cut out all that is not necessary to make your story come to life.

Using post-it notes to lay out a grid of ideas in front of you and order them is a common trick but a really good one, and one that I also use when building more complex presentations.

Design

I love a nicely designed presentation just as much as everyone else. I don’t think it’s key to a good presentation though, it sort of adds an extra quality to it. Too many people seem to think design is amongst the first things to get right – that’s really not how it’s supposed to be. Some of the best presentations I’ve seen at conferences were of the worst design you can imagine… including Comic Sans.

Make sure the fonts are correct, the typo is the same throughout the presentation, the photo’s are aligned, … these are all easy to do and make the presentation from not looking sloppy. A great design doesn’t make it a better story, so make sure this is not where your main focus is. Or let me say it like this – a presentation full of quotes on a photographic background per slide is not a good presentation, just saying.

Check it

It’s ready so give it a swing. Go over it, maybe with a colleague or someone close to the topic, and see what you (and they) think about it. Did they see the point you were trying to make? Was it clear how you tried to build up to that? Did you feel comfortable with the story? Isn’t there anything missing or isn’t there too much you’re trying to say? The stage is a terrible place to figure out whether you made a good presentation or not, so make sure you got that checked before.

Another check that you need to perform is timing. I hate it when people don’t respect their timing, it’s a simple thing but a form of respect that you don’t abuse the slot that you were given for your presentation. Often people give presentations that aren’t specifically tailored to an audience nor a certain time slot and you can tell from the very first minute that that is the case. Don’t do it. If you want your story to come over right, you need to manage it within the time that you got. It’s different for everyone but I mostly count around 1.5 to 2 minutes per slide, which gives 15 to 20 slides max for a 30 minutes presentation (without title or exit slide)

Bonus check

Sometimes the organizer asks the audience to give feedback on the conference and when they do make sure you get the feedback on your presentation. You might learn something from it. And in case it’s a public event, check out Twitter after your talk as well. And don’t just look for kind words, but for what people tweeted about the presentation, see if are the key elements of the presentation, see if it are those things you wanted people to remember (and share).

Good luck.

The #ASS of Kris Hoet

Okay, I’ll admit, Tom De Bruyne made me do it. About a week ago Tom and Astrid – founding partners of Sue Amsterdam – organized The Awesome Slideshow in Boom Chicago (Amsterdam):

“10 inspiring speakers from the creative industry share their favorite stuff they
found on Twitter. Get inspired in one afternoon with a top-selection of awesome
ideas, thoughts, actions and campaigns.”

Hashtag for the event: #TheASS. Here’s my presentation and underneath you will find a little bit of background with the video’s, why I chose them for this presentation. (Video’s are all in the presentation)

Do mess with perfection. It’s the campaign line of the new Ford Mustang (check out their app btw) and I chose it because it’s more in tune with the idea I have around experimenting than the often used “fail harder” line. Why? Because “fail harder” all to often seems to result in a mediocre output and I don’t think that’s right. Do mess with perfection does a better job at making sure you experiment but with the end goal to make something awesome. Not mediocre. What do you think “fail harder” would look like in Jeb Corliss’ stunt? Therefore the ‘Grinding the crack’ video.

Big data. I love data. Not like an analyst or a statistics guy but because of what you can learn from data… if you’re looking at the right thing. Data visualizations are very welcome in helping you understand data – and then I don’t mean all these 15.000 pixel long infographics that show up on a daily base. I used some examples in my presentation, once including a tool you can download here: IOgraphica.

Gamification. Not games. Not contest. But fun game inspired elements to deploy on real life. Like what they did in Chromorama with the London Subway.

Known + Unknown. What happens when you combine knowledge from offline shopping behavior with online analytics methods. Awesome this Shopperception video – again see presentation.

Hackable. Kinect showed us once more, almost all year long, that you’re better off making things so that people can explore beyond the initial purpose of what it was made for to begin with. It might inspire everyone.

Laughter from nowhere. Kevin Slavin learned us to look at second screen in a totally different way, too bad his presentation from last year’s Think Digital congress isn’t online where he talked about that. I used the example from Clik just to show that most of our second screen thinking is really too basic.

The world is our canvas. Although the example in the presentation is a quite literal example, the point I wanted to make was that there are no more limitations to what we can do, that ‘out of the box thinking’ has never been so valid as today. There is no frame, the world is our canvas.

DIY 2.0 3D printers, open source code, Arduino, … it’s incredible what people like you can me can make today. We already have more democratic ways of promoting ourselves – thank you web 2.0 – but today we also see the same principles being used to fund as well as fabricate ideas. And that’s awesome.

The last video – of Casey Neistat, yes the same guy that made that Nike video – because it’s fun and it reminds us that everyone with a good idea can get noticed.

Key take away – It always seems impossible until it is done. Something we remind ourselves of at the agency as well every time someone presents us with an idea that looks impossible :-)

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Social Media Forum: Social Currency

Yesterday I did a talk at the Social Media Forum 2011 in Brussels. It’s a topic that I’m interested in since 2006 or so, the time Hugh MacLeod started talking about “social objects”. You’ll find out why when you keep on reading.

I started the presentation with a quote from Mark Twain I had found only a day earlier:

“The two most important days in your life are the day you are born, and the day you find out why” (Mark Twain)

The reason for that was mainly that as usual in social media related conferences (or actually on many of the stuff that is written about it online as well) is around tactics, hardly ever about the reason why. One of the other speakers asked a question about whether you need to be active on social media or building your own web presence, I think he used the reference ‘fish where the fish are’ to reference social media. To stay in that analogy that is like saying you should either ‘fish where the fish are’ versus ‘making sure your fridge is at the best possible temperature’. In that idea the tactics we’re all focusing in so much is just the same as thinking about tricks to get the fish to hop in the fridge themselves… that’s a silly idea isn’t it?

Enough about fish already. When I think about Social Currency, I can only think of it as the most interesting thing possible in social. What do other have to say about it though? That’s what you can see on the first few slides. A lot of explanation etc, and I can only think NOPE (thank you Chuck Testa). Why do I think it’s more than that? There are 2 cases I used to prove my point.

First one: The Blue Monster. You can read about that on my blog as I’ve written about it several times before, it is that what I believe made Hugh start to talk about ‘social objects’. Explaining what it meant for him. He called it the hard currency of the internet:

“The interesting thing about the Social Object is the not the object itself, but the conversations that happen around them. The Blue Monster is a good example of this. It’s not the cartoon that’s interesting, it’s the conversations that happen around it that’s interesting.”

It was the Blue Monster that gave me, Steve and many other Microsoft colleagues a way into the tech community to talk about Microsoft and how we (as employees) were convinced something was changing on the inside. Only because people didn’t understand why we used the cartoon ourselves. The question to explain that created that window of opportunity.

A more recent example, the second one I used in my talk was the “Bikers” viral we made for Carlsberg 2-3 months ago. I haven’t talked about that video on my blog before, yet there’s a chance you have seen it – as did about 13 million people since launch. You have to see it first before I can further explain:


Apart from thinking it’s funny, what was the first idea on your mind? There’s a good chance it  was something in the lines of ‘would I have done that?’. Carlsberg launched their new baseline recently: That calls for a Carlsberg. And with that also a new proposition. It’s about a ‘reward for a daily act of courage’. And this was our (first) answer to that. Notice that you didn’t just talk about it, you probably discussed about it. It’s almost a social experiment.

That’s what Social Currency is about, a way to create value. That’s also why I think it’s a better word than object. And, it’s not just about talk value, but about discussion value. Make stuff worth discussing. If you keen on doing this, you build Social Capital. And that’s fundamentally much more interesting than learning about a few (ever changing) tactics first.

Hope you like that, feel free to comment. You can find the (small) presentation up on Slideshare:

Creativity World Forum 2011: Making ideas happen

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The Creativity World Forum 2011 had to live up against high expectations. When the event was organized for the first time in 2008 (in Antwerp) Flanders DC showed all other conference & congress organizers in Belgium what the new benchmark would be. I really enjoyed the 2008 edition and thus was really looking forward to the event. This years program was a good start. With people like Jimmy Wales, Keith Sawyer, Malcolm Gladwell, Scott Belsky, Oliver Stone, … it’s clear that the €300 investment for a packed 2 days would be money well spent.

I think that this years event had an even clearer focus on creativity than the one 3 years ago. With in my opinion 2 big topics related to that: the first one being about ‘how to be creative’ and the second one (maybe biggest one) about ‘making ideas happen’. Often speakers would refer to the fact that coming up with ideas isn’t that difficult but choosing between ideas and making them happen is.

The first day started with failure. Jimmy Wales said “don’t tie your ego to a particular business” referring to the fact that he himself had failed several times before starting with Wikipedia. It’s also the main reason why he likes Silicon Valley so much, in his eyes it has the culture that supports failure – in Silicon Valley one who fails is still better than one that never tried. Peter Hinssen in his talk made similar references to failure, definitely a popular topic. Peter focused even more on speed however, that’s where his famous ‘good enough is great’ reference is coming from. In the context of speed and the examples he gave that makes sense to me, in all other context I find it rubbish (as you could read right here).

“If you freeze an idea too quickly, you fall in love with it. If you refine it too quickly, you become attached to it and it becomes very hard to keep exploring, to keep looking for better. The crudeness of the early models in particular is very deliberate.” (Jim Glymph of Gehry Partners)

It was Alexander Osterwalder – known for his book on Business Model Generation – that used this quote during his talk. I liked the idea of putting even more effort into prototyping, which he sees as having a conversation with an idea. I like that. Another element that helps being better at creativity is collaboration. That’s the main topic Keith Sawyer talked about, debunking again the myth of the Eureka moment from the lone genius. Creativity is a group effort, ideally a cross-group type collaboration effort. See also my presentation on Agile Planning where I talked about this as well. Last speaker of the first day Malcolm Gladwell. In a sense he talked about the opposite of Jimmy & Peter earlier that day. Why is it that we tend to reward creativity/innovation so much on being the first to do something? History has proven that it almost never is the first to come up with an idea to be the one to market it. In his opinion the innovation strikes hardest when the tweakers come in. Really interesting but although being the first is definitely not enough, this talk almost sounded like a plea to be the third in all that you do… I don’t think that’s supposed to be the truth. I did remind me of a quote Tom Kelley from IDEO used during the first Creativity World Forum:

“The real act of discovery consists not in finding new lands but in seeing with new eyes” (Marcel Proust)

Presentations linked to a book always tend to be hyper structured. I like that. Scott Belsky’s presentation was one of those clear and structured talks. Probably no coincidence that he sees structure as a key element in making ideas happen, next to collaboration and leadership. Interesting thought on that last topic by the way – silence the visionary. Anyway, I’m a fan, make sure you check out the man’s work. Good start of the day as well, later on there was Jamie Anderson who kinda confirmed what we had heard before and then Garr Reynolds came to talk about Presentation Zen. Good presentation as to be expected, but maybe just a bit too many quotes and also it was great to see him stick to the timing, but still weird for a presentation guru to have to skip like so many slides to make that happen.

“In the beginner’s mind there are many possibilities. In the expert’s mind there are few.” (Shunryu Suzuki)

Probably the quote I liked most from all the ones Garr used in his talk. It is indeed of great importance to try and “unlearn what you have learned” as Yoda would say, to be really creative. How can you look at things in a really new way when your expertise makes it so that you automatically scope out what in your mind is not possible? You can’t.

Last but not least, final speaker of the 2 days, was Oliver Stone. He did a panel conversation with some Belgian movie director who’s name I’d happily forget, and I think we all just listened. Just think about all the movies this man has created, you can only respect that. One of the things he said that resonated most with me, something that I’ve been thinking about actively since then was the following question: “what’s the narrative of your life”? Something we should all ask ourselves from time to time. On being creative, Stone urged us all to think about the time we create for ourselves to be creative, because we’re not making enough time for it in general mostly because of the loads of distractions we have these days.

Key take aways from these 2 days:

How to be creative:

  • Create time – there’s no flash of insight, eureka moment but it’s more like an emergence of time. So create that time needed.
  • Prototype – have that conversation with an idea
  • Collaborate – get people together, cross-group preferably and share ideas liberally

Making ideas happen:

  • Choose between ideas – it’s more important to realize a few ideas, than to have created many
  • Organize yourself – creativity x organization = impact (dixit Scott Belsky)
  • Progress begets progress – show progress, surround yourself with it as it’s important to keep going that you see the results during the process
  • Share ownership of ideas

Make change happen:

  • The flip, the shift, … – it doesn’t really matter what you call it, when change really happens, it happens big time. This means that is impossible to stick with the things you know if you want real change to happen.

Thanks again Flanders DC and everyone involved for making this event happen. See you again in 3 years.

Stratégies Gagnantes: Agile Planning

About a week ago I did a presentation at an event in Charleroi called “Stratégies Gagnantes” (which means as much as ‘Winning Strategies’) together with other speakers such as Michael Cawly (COO Ryanair), Nathalie Klein (Director Consumer Insights Coca-Cola), …I was asked to present about what I thought would contribute most towards winning strategies from a marketing point of view. This based on my experience in digital and specifically as Head of Digital at Duval Guillaume Modem, the agency I work for in Antwerp.

The topic I chose to talk about was ‘agile’, more specifically ‘agile planning’. We all know by now the world is changing, and it’s changing fast. So I didn’t want to go in to much about that, but instead focus on how we need to rethink the way we plan to cope with a situation that is always ‘in motion’. It was an easy choice to make since I’ve been fascinated about agile and about how we should use this thinking (that originates from the agile software development) into our business, into the way we think about planning for the future. Neil Perkin has written quite a few good posts about ‘agile thinking’ as key for anybody who wants to be more future proof. I’ve used some of his thoughts in this presentation.

 

In the presentation bring forward 4 ideas that need to be considered when thinking about introducing agile planning to your organisation:

  1. Ideas from anywhere: get out of the organization silos – idea generation happens best when people across all business lines get together
  2. Plan for the unknown: imagine what would be possible instead of solely relying on what you can deduct from past experience
  3. Measure to improve: instead of measure to report – make sure you get the learnings when you can still adapt
  4. Budget for change: make sure there’s time and money to make the change happen

Let me know what you think.

Is ‘good enough’ the new black?

During the presentations of last night’s Mobile Monday in Brussels (#momobxl – tablet edition) it struck me how often businesses’ seem to work with a ‘good enough’ strategy. It came up during Corelio’s presentation on their mobile approach as well as during SBS’s presentation on the 2nd Screen (Tweede Scherm). The basic idea to create something fast and put it in users hands as soon as possible. Now I’m a big fan of an agile and iterative development approach, I don’t like ‘good enough’ though. Good enough means ‘almost good’ as in ‘mediocre’. How can that ever be a strategy?

‘Good enough’ is also not very inspirational, it’s not very ambitious. A point I wanted to convey during the Q&A session of the event but without success. The response was that (especially the Belgian market) is still very small when it comes to tablets and that we need to be careful with the investments we make. We also need to be careful with what we wish for, since the general public is trailing us geeks and therefore obviously not into digital like we are. Fair enough, but why is that an explanation of ‘good enough’?  The following analogy was made: “ we want to drive 300mph with a car and we’re only just figuring out what a car is, these things need time”. My take on that is that businesses (again especially in Belgium) are not dreaming of driving 300mph at all, they’re trying to drive a car the way they learned to ride a horse. In this case that means merely duplicating experiences on new platforms. And again, that’s still no reason for ‘good enough’.

It might be a Belgian thing, but I just don’t get it. I know, it’s a small country with limited reach and thus limited budget. But that’s no explanation on why things can’t be ambitious. What they can’t be great… instead of good enough. Dream big for god’s sake – “The bigger the statement, the bigger the idea, the bigger your brand will become” dixit Hugh MacLeod (‘the hughtrain’).

Where are the case studies that matter?

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Photo by Andy Ciordia

Or at least, where are the social media case studies that matter to me. The reason I’m calling for this is that most of the cases I see or hear about aren’t always that usable to me. There are learnings in every case, but most of the time those examples have one or a few things in common that make them difficult for me to use. I need other cases, other than the ones people keep sharing at the moment, so where are those cases that are:

  • NOT from an online business: Zappos is the first that comes to mind. If you’re in e-business it’s also easier to create and measure a valid social online presence. There’s an immediate link with your business to be made online, there’s an immediate link to be made with sales online, that’s not the case for everyone.
  • NOT from a tech company: Microsoft, DELL, … I’ve worked for Microsoft myself and even 4-5 years ago there were about 5.000 bloggers active within the company. The company was actually active in social media before The Company was active in social media (if you know what I mean). You got a whole bunch of tech savvy people together, I can tell you from my experience that is a very different starting point than when you try and set this up with your average FMCG brand for instance
  • NOT from the U.S.: Ford, Starbucks, … great brands moving the needle in social and proving that it makes a difference for the whole business. With someone like Scott Monty at Ford, they are able to test and build social web experiences and applications, monitor etc but don’t forget that most of the learnings from this only work for a market as big as the U.S. The team, the tools, the costs, … for a market in one main language and with something like 300 M people is quite different from any market in Europe for instance. And a Pan-European approach might have the same scale but also that still requires a pretty different approach. There is no Europe basically ;)
  • NOT from a social media company: Social Media Examiner, Hubspot, … their business is in social media, it would be kind of sad if they didn’t know how to make it work for themselves right?
  • NOT from an indivitual or a 2 person company: There are obviously plenty of examples around like this – Choqoa from a friend of mine is a great example of a case like this. But it’s different when the business is basically yours and when you’re passionate about social media and understands how things work versus getting things organized in your regular mid-sized or big companies. You just have to start, you’re convinced and there’s no-one else around, no steering committees or anything like that. And that makes a huge difference.
  • NOT initiated by a negative experience: DELL Hell, Kryptonite, … we’ve all seen and heard of these examples plenty of times. And it’s great to see the turnaround DELL did after all the negative buzz they got at the start. But when I want to show people the opportunity that is social media, not why it’s a good tool to set up your defense systems.
  • NOT just a link or a screenshot: Last but not least, it’s great to get a link of a nice example but I’m really looking for cases so I’d like to see more information, data or at least people’s opinions around why this is a good or a bad case.

So don’t get me wrong. We’ve probably all learned certain lessons from some of the examples mentioned above and we should have. But on a day to day basis I cannot use much of the learnings I ‘ve got from these examples given the nature of those cases versus the situations I think many of us are dealing with on a daily basis.

So if you know a good case that is none of the above, please let me know. And share my request with your friends if that’s not too much to ask ;)

The value of an infographic

Infographics are the new black. Well maybe not, bet they sure are popular these days. And that’s too bad. It’s too bad because today it seems that every JPG including some data and pictures is an infographic. Every day at least one of those pops up in my reader and I don’t know what the name for those JPGs should be but we sure shouldn’t refer to them as infographics.

“The purpose of visualization is insight, not pictures” Ben Shneiderman (1999)

So in case of infographics, if the visualization doesn’t enable you to have a clearer view on the information/data below, it’s pretty much worthless. Because if it doesn’t do that, it’s just another summation of data. Adding ‘clipart’ to it doesn’t change that fact. Manuel Lima did an interesting exercise to create an Information Visualization Manifesto which is worth reading.

“Form Follows Function. Form doesn’t follow data. Data is incongruent by nature. Form follows a purpose, and in the case of Information Visualization, Form follows Revelation. Take the simplest analogy of a wooden chair. Data represents all the different wooden components (seat, back, legs) that are then assembled according to an ultimate goal: to seat in the case of the chair, or to reveal and disclose in the case of Visualization. Form in both cases arises from the conjunction of the different building blocks, but it never conforms to them. It is only from the problem domain that we can ascertain if a layout may be better suited and easier to understand than others. Independently of the subject, the purpose should always be centered on explanation and unveiling, which in turn leads to discovery and insight.”

Keep on sharing those infographics, but stick to the real ones please. The ones that you can find on sites like +Datavisualization.ch. Everything else is a waste of time.

Some thoughts on Social CRM

Yesterday I did a presentation on Social CRM at Digital Marketing First (and no my thoughts on that event haven’t changed yet). It was our partner Selligent who had asked me to join them for this presentation and the following is what I prepared.

The original call for the presentation was around social media as a direct marketing tool but I found that too limited of scope and also I’m annoyed by the fact that many people just see social crm as a campaigning tool on Facebook and Twitter. But hey, nothing new there – online crm is also mostly translated as being sending emails to a database. While clearly crm is much more than that. And that’s kind of what I wanted to bring in this presentation to begin with.

‘The customer is at the centre of everything we do’. Customer centricity is a hot topic these days, it’s the primary scope for how we manage our business. But is that really so? I’m not too sure about that. From what I see and hear businesses seem to have quite a few other objectives that come first. Do we even know our customers? Because how can we even be real about being customer centric if you have no clue who you’re talking about?

In an age in which consumers constantly re-evaluate brands/products (cfr McKinsey) it’s even more important to put the consumer that the center (and for real) and to start building relationships. So the point in the end is to use a lot more of the tools/channels to get to know your customer a lot better so you can be more personal in the conversation. And luckily there’s an awful lot of automation that can be done to deliver on that promise.

For those that attended the presentation, hope you liked it.

Using digital to make print come to life

I didn’t have time last Friday to post it when this campaign was launched, so I’m bringing it to you know. Our client AXA launched their new iPhone app which helps you out when you have a car accident, making sure you deal with it in the right way. Since this is the first app to deliver such a service in Belgium, we wanted to find an innovative way to promote it as well. Here’s what the team created:

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